Reimbursement

The reimbursement rates for overseas schools and supplemental services are determined by the Department of State Standardized Regulations(DSSR) and are meant to cover those expenses that would otherwise be covered by U.S. public schools. The allowable rates are determined locally by the DSSR according to a “base school,” which is usually the least-expensive adequate school available to families “at post.”

Funding is provided up to $5,700 each school year for grades K–8 and up to $7,700 in grades 9–12 or as specified by the DSSR; however, if the local school is certified as appropriate by the U.S. Department of State, reimbursement is limited to the school-at-post rate if it is lower than the home study educational program/private instruction.

The allowable charges under the Non-DoD Schools Program are based upon what would be covered by U.S. public schools.

Basic Allowable Charges

Basic allowable charges include

  • tuition;
  • application, registration, and capital fees;
  • school, public, or private commuter transportation (one round trip per day for day school and three round trips per year for boarding students);
  • book expenses as required by the school;
  • AP/IB courses and exams;
  • rental of musical instruments for school related group instruction;
  • required fees such as technology, library, and laboratory fees; and
  • a complete academic course using correspondence courses and/or other appropriate materials in the home, including online school programs.

Allowable Expenses - Home Study and Virtual Schools

The Non-DoD Schools Program will reimburse a family for a complete academic course using correspondence course materials in the home or private instruction if other local school options are deemed unavailable. Funding is up to $5,700 each school year for grades K–8 and up to $7,700 for grades 9–12 or as specified by the Department of State Standardized Regulations (DSSR).

The Non-DoD Schools Program has seen an increase in the use of DoDEA’s virtual school curriculum, especially by older students who often need courses in subjects such as math and U.S. history.

Allowable Expenses - Additional Education Support

Based on circumstances and prior approval from the Non-DoD Schools Program, certain additional services may be reimbursed to supplement a student’s academic needs. These include

  • summer school, when mandated;
  • PSAT/SAT/ACT exam fees and preparation courses;
  • foreign language courses;
  • gifted instruction; and
  • tutoring.

Special Education Provisions

The DoDEA Non-DoD Schools Program is committed to the provision of appropriate special education and related services for eligible DoD dependents. Enrollment in the Exceptional Family Member Program (EFMP) (link provided in the Resources section of this module) and screening prior to an overseas assignment is mandatory for all military personnel. In addition, prior to any special education activity, entitlements and command sponsorship must be verified.

It is important to note that local foreign schools are not held by the provisions under the Americans With Disabilities Act, and therefore are not mandated to enroll or provide services for children with special needs or to provide indicated services. Non-DoD Schools Program coordinators should be contacted to discuss ways in which special needs provisions can be secured in the local country.

Non-Allowable Expenses

The following expenses will not be reimbursed:

  • insurances (liability, healthcare, etc);
  • deposits refundable to sponsor;
  • parent association fees;
  • lunches;
  • lodging/meals;
  • laundry;
  • supplies (paper, pencils, binders, etc.);
  • personal items;
  • courses not directly related to curriculum of U.S. schools, etc.;
  • SAT exams and preparation;
  • driver’s education; and
  • graduation caps and gowns.

Parents should be reminded of their responsibility to ensure their children’s educational costs do not exceed the DSSR educational allowance for their location.